How to Add Your Email Signature

Follow these steps to make sure every email you send includes your professional contact information:

Step 1: Open Your Email Settings

• Gmail: Click the gear icon ⚙️ → See all settings → Scroll down to Signature.

• Outlook (Web): Click the gear icon ⚙️ → View all Outlook settings → Mail → Compose and reply → Email signature.

• Outlook (Desktop App): File → Options → Mail → Signatures → New.

• Apple Mail: Mail → Preferences → Signatures → Select your account → Click the + button to add a new signature.

Step 2: Copy the Pre-Made Signature

1. Copy the signature exactly as provided. Do not type it out from memory—copying preserves formatting, spacing, and any logos.

2. Paste the copied signature into the signature editor in your email settings.

Step 3: Customize Your Personal Information

• Important: You must replace the placeholder details with your own information. Specifically:

  • Name → Replace with your full name

  • Title → Replace with your job title

  • Phone Number → Replace with your direct phone number

  • Email Address → Replace with your own email

If you skip this step, emails will display incorrect information.

Step 4: Set the Signature as Default

• Make sure the signature is applied to new emails and replies/forwards, so it is automatically included in every message.

Step 5: Test Your Signature

1. Send a test email to yourself.

2. Check that:

   • Your personal details are correct

   • Formatting looks clean and professional

   • Links and logos display properly

Step 6: Keep It Updated

• If your job title, phone number, or email changes, update your signature immediately to avoid confusion.